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Oracle Workflow Administrator's Guide
Release 2.6.3.5

Part Number B12160-02
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Step 2 Setting Global User Preferences

Users can control how they interact with Oracle Workflow by specifying user preferences. As a workflow administrator, you also have access to globally set default user preference values for the entire enterprise, using the Global Preferences page in standalone Oracle Workflow or the Workflow Configuration page in Oracle Applications. An individual user can override a default user preference at any time by modifying his or her preference setting, using the User Preferences web page in standalone Oracle Workflow or the Preferences page in Oracle Applications.

Context: You need to perform this step only once.

See: To Set Global Preferences for Standalone Oracle Workflow.

See: To Set Global Preferences for Oracle Workflow Embedded in Oracle Applications.

See: Setting User Preferences, Oracle Workflow User's Guide.

See: Set Preferences, Oracle Applications User's Guide.

arrow icon   To Set Global Preferences for Standalone Oracle Workflow

	<webagent>/wfa_html.home

	<webagent>/wf_pref.edit?edit_defaults=Y

Attention: These are secured pages, so if you have not yet logged on as a valid user in the current web session, you will be prompted to do so before the page appears.

Note: You must have workflow administrator privileges to access the Global Preferences page. In standalone Oracle Workflow, workflow administrator privileges are initially assigned to all users by default. You can change that assignment in this page.

Note: To find out which role currently has workflow administrator privileges, without accessing the Global Preferences page, you can use the following command:

		select text 
from wf_resources
where name = 'WF_ADMIN_ROLE';

Caution: The list of values fields that are implemented in many of Oracle Workflow's web pages will not function properly unless you specify the base URL of your Oracle Workflow web agent in this field.

	http://<server.com:portID>/pls/<DAD_name>

Note: The Local System setting is specific to this installation of Oracle Workflow and is not included when Business Event System data is replicated to other systems.

Note: Oracle Workflow sets the system status to Enabled by default. After you finish setting up the Business Event System, you can change the setting to the status you want for event processing.

Note: The System Status setting is specific to this installation of Oracle Workflow and is not included when Business Event System data is replicated to other systems.

		cn=orcladmin

Note: LDAP password values are masked as asterisks in the display and are stored in encrypted form.

		cn=changelog

		cn=Base, cn=OracleSchemaVersion 

Note: Oracle Workflow may include a time element when relevant for certain displayed dates, even if you do not include a time format with your date format. If you specify a time format along with your date format, then in those situations when Oracle Workflow displays a time element, you will see two time elements following your date.

Note: The "HTML summary mail" preference is not applicable for standalone Oracle Workflow. This notification preference is currently only available with Oracle Workflow embedded in Oracle Applications.

Note: These global language, territory, document home node, and notification preferences are saved to the Oracle Workflow Preferences table for a special user name called -WF_DEFAULT-. The workflow administrator role, workflow web agent, local system, and LDAP information is saved to the Workflow Resources table.

Attention: The Language, Territory, and Notification preference settings in the Global Preferences and User Preferences web pages are valid only if your directory service views map the Language, Territory, and Notification_Preference columns to the Oracle Workflow preferences table. If you map to some other preference source or set a hard-coded value to these columns, any changes you make to the preferences via the preferences web pages are ignored. See: Setting Up an Oracle Workflow Directory Service.

arrow icon   To Set Global Preferences for Oracle Workflow Embedded in Oracle Applications

Note: You must have workflow administrator privileges to set global workflow preferences in the Workflow Configuration page. If you do not have administrator privileges, you can view global workflow preferences, but you cannot modify them. In Oracle Applications, workflow administrator privileges are initially assigned to the SYSADMIN user by default. You can change that assignment in this page.

Note: To find out which role currently has workflow administrator privileges, without accessing the Workflow Configuration page, you can use the following command:

		select text 
from wf_resources
where name = 'WF_ADMIN_ROLE';

Note: The SYSADMIN role is different than the role associated with the System Administrator responsibility in Oracle Applications. If you want to assign workflow administrator privileges to this or any other Oracle Applications responsibility, you must set the Workflow System Administrator preference to the internal name of the workflow role associated with that responsibility.

You can query the WF_ROLES view to find the role name for a responsibility. For example, to find the role names for various administrator responsibilities in Oracle Applications, use the following command:

		select name, display_name
from wf_roles
where display_name like '%Admin%';

If you set the Workflow System Administrator preference to the role name of a responsibility, then any Oracle Applications user with that responsibility will have workflow administrator privileges.

		cn=orcladmin

Note: LDAP password values are masked as asterisks in the display and are stored in encrypted form.

		cn=changelog

		cn=Users,dc=oracle,dc=com 

Note: The local system settings are specific to this installation of Oracle Workflow and are not included when Business Event System data is replicated to other systems.

Note: To send e-mail notifications, you must configure and run a notification mailer. Additionally, users who are to receive e-mail notifications must have an e-mail address defined. You can run a diagnostic test through Oracle Diagnostics to check that all users with a notification preference to receive e-mail have an e-mail address defined. See: Implementing Notification Mailers, Setting Up an Oracle Workflow Directory Service, and Oracle Workflow Diagnostic Tests.

Users can always access their notifications through the Worklist Web pages, even if their notification preference also includes e-mail notifications.

Note: The global notification and DLL location preferences are saved to the Oracle Workflow preferences table for a special user name called -WF_DEFAULT-. The workflow administrator role, LDAP, local system, and JInitiator information is saved to the Oracle Workflow resources table.


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